Recommendations for the organization of study trips

Study trips are the most important activity of EUSJA.
 
Each member association should organise a study trip in its own country every five to seven years.

 
How to invite EUSJA members
 
When a trip is organised, the invitations go out to the member associations through their delegates.
 
Send the invitation to the EUSJA secretariat, which in turn sends it out to the delegates.
 
The national delegates decide whom to send from their association, inform the organiser and provide him with the necessary data (names, e-mail, phone, sometimes also postal address and passport number).
 
The organiser should be prepared, that participants from Russia need an official invitation to apply for a visa (which takes time!).
 
Numbers of participants
 
One or two participants from each country are allowed. Two participants should be the rule.
 
Where there are two associations in one country, they have to agree among themselves whom to nominate for a trip. In cases where only one participant per country is allowed, each of the two associations in one country can nominate one participant.
 
If there are more nominations than places, only the first name of the two nominated persons is chosen. Preference should be given to younger journalists.
 
If there are places left, even more than one or two from one country/association can be accepted. Thus the national delegates may send one or two names as a reserve to the organiser.
 
Punishment
 
If a participant does not show up without reason, its national organisation has to pay a fine to EUSJA which may be used to cover unnecessary expenses.
 
What should be offered
 
The general rule: Everything is free in the host country: Accommodation, meals, travel. But travel to the host country has to be organised and paid by each participant.
 
Real life is variable
 
Real life in the past showed that even bi- or threelateral travels have been performed, as Europe's borders are no borders for science and technology.
 
Also: Some associations were even lucky to rise enough money to support the travels to their countries for the participants, or could pay a contribution for participants from poorer associations.
 
And then there are invitations from other organisations, which are of interest for EUSJA members, like research and science organisations. These invitations follow usually the same general rules. But they may also vary from full invitations, which include the travels to the country, or which can only provide part of the accommodation, meal and travel costs on site. If these invitations are important for EUSJA members, even those invitations may get financial support from EUSJA.


Taken note of by the General Assembly of EUSJA 2010